Help Center › Calendar & Scheduler › Availability & sync
Availability & sync
Control when leads can book meetings with you by setting weekly hours, connecting Google Calendar, and adding date-specific overrides for vacations or holidays.
Setting your weekly availability
- Open Scheduler settings. Go to Scheduler in the sidebar, then click Settings (or the gear icon).
- Set hours per day. For each day of the week, toggle it on or off and set your start and end times. For example, Monday through Friday from 9:00 AM to 5:00 PM.
- Add multiple blocks. Need a lunch break? Split a day into two blocks (e.g., 9:00–12:00 and 1:00–5:00). Click Add block next to any day.
- Save. Your booking page immediately reflects the new hours.
Set your availability slightly narrower than your actual working hours. This gives you breathing room at the start and end of the day for prep and wrap-up.
Connecting Google Calendar
Syncing with Google Calendar ensures leads cannot book you during times you already have events:
- Go to Settings → Integrations → Google Calendar.
- Click Connect. Sign in with your Google account and grant Asan permission to read your calendar events.
- Select calendars. Choose which Google calendars to check for conflicts. Personal and work calendars can both be selected.
- Done. Asan now reads your Google Calendar events in real time. Any time slot that overlaps with a Google event is automatically blocked on your booking page.
The sync is two-way:
- Google events block time slots on your Asan booking page.
- Meetings booked through Asan appear on your Google Calendar automatically.
Only events marked as "Busy" in Google Calendar block time on your booking page. Events marked as "Free" are ignored, so you can keep tentative holds without affecting your availability.
Minimum scheduling notice
The minimum notice setting prevents leads from booking meetings too close to the current time. For example, if you set a 2-hour minimum notice, a lead visiting your booking page at 10:00 AM cannot book anything before 12:00 PM.
Common settings:
| Notice period | Best for |
|---|---|
| 30 minutes | Teams that want maximum booking flexibility and can handle last-minute meetings. |
| 2 hours | Most sales teams. Gives you time to receive the Cori prep brief and prepare. |
| 24 hours | Consultants or executives who need a full day to prepare for each meeting. |
Set this in Scheduler → Settings → Minimum notice.
Date-specific overrides
Overrides let you change your availability for specific dates without touching your weekly schedule. Use them for vacations, holidays, or one-off schedule changes.
- Open Scheduler → Settings → Date Overrides.
- Click Add Override. Select a date or date range.
- Choose the override type:
- Unavailable — block the entire day. No slots appear on your booking page.
- Custom hours — set different hours for that specific date (e.g., available 10:00–2:00 only on a holiday Friday).
- Save. The override takes effect immediately.
Overrides do not cancel existing bookings. If you mark a date as unavailable after someone has already booked, you will need to reschedule that meeting manually.
Frequently asked
What time zone are availability hours in?+
Availability hours follow your account time zone set in Settings → Profile. Leads see your available slots converted to their own local time zone automatically.
Can I disconnect Google Calendar later?+
Yes. Go to Settings → Integrations → Google Calendar and click Disconnect. Existing meetings are not deleted, but future bookings will no longer check your Google Calendar for conflicts.
Do overrides repeat yearly?+
No. Each override applies to the specific date or range you select. For recurring holidays, you will need to add a new override each year.
What happens if my Google Calendar is down?+
If Asan cannot reach Google Calendar temporarily, your default weekly availability is used. Once the connection is restored, conflict checking resumes automatically.
Can I set different availability per meeting type?+
Yes. Each meeting type can have its own custom availability window that overrides your default weekly hours for that type only.
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Last updated 16 Jun 2026 · Applies to: Asan CRM