Help Center › Calendar & Scheduler › Calendar overview

Calendar overview

View all your meetings, calls, and scheduled events in one place. Switch between day, week, and month views to stay on top of your pipeline without leaving Asan.

Navigating the calendar

Open the Calendar. Click Calendar in the left sidebar to open the calendar view.
Move between dates. Use the left and right arrow buttons at the top to step forward or backward. Click Today to jump back to the current date.
Search events. Use the search bar above the calendar to find a specific meeting by title, lead name, or description.

Keyboard shortcut: press T on the calendar page to jump back to today instantly.

Day, week, and month views

Toggle between three views using the buttons in the top-right corner of the calendar:

View	Best for
Day	Seeing your full schedule hour-by-hour. Ideal for busy days with back-to-back meetings.
Week	Planning your week at a glance. Default view when you open the calendar.
Month	Spotting gaps, trends, and overbooked weeks. Each day shows up to three events with a "+N more" overflow.

Your selected view is remembered between sessions, so the calendar opens in whatever view you used last.

Viewing meeting details

Click any event on the calendar to open a detail panel. The panel shows:

Meeting title, date, time, and duration
Attendees with links to their lead profiles
Description, location, or video meeting link
Quick actions: edit, reschedule, or cancel the meeting

If the meeting is linked to a lead, you can click through to their lead detail page directly from the panel.

Creating meetings from the calendar

Click any empty time slot on the day or week view to create a new meeting. The new meeting form pre-fills with the date and time you clicked. Fill in the title, duration, and attendees, then save. See Scheduling meetings for the full walkthrough.

Drag the bottom edge of a newly created event to adjust its duration visually before saving.

Google Calendar sync

When you connect your Google Calendar, events sync both ways automatically:

Meetings created in Asan appear in Google Calendar within seconds.
Events from Google Calendar appear in your Asan calendar as read-only blocks.
Busy times from Google are respected by your booking page so leads cannot double-book you.

To connect, go to Settings → Integrations → Google Calendar and click Connect. See Availability & sync for detailed setup instructions.

Frequently asked

Can I see other team members' calendars?+

If you are an admin or manager, you can toggle team member calendars on or off using the sidebar filter on the calendar page. Each person's events appear in a different color.

Do cancelled meetings stay on the calendar?+

Cancelled meetings are removed from the calendar view but remain accessible in the meeting history on the lead's detail page for reference.

What time zone does the calendar use?+

The calendar uses your account time zone, which you can set in Settings → Profile. All event times are displayed in your local time zone regardless of where attendees are located.

Can I export my calendar?+

Yes. Click the three-dot menu at the top of the calendar and select Export to download an .ics file that you can import into any calendar app.

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Last updated 16 Jun 2026 · Applies to: Asan CRM